Whether it’s for home office or business use, printers are invaluable items for many employees. However, it is a common misconception that they can be quite fiddly to set up, so at Rapid IT Support, we have created this guide to make the process as simple as possible. With these easy to follow steps, you’ll be on top of your printing game in no time at all.

However, it’s important to note that these steps are generalised for a manual set up. Wireless printers can be trickier to connect and are often make and model specific. However, our team at Rapid IT Support are on hand to help with any queries you may have surrounding this.

1. Ensure that your printer is turned on

This is common sense really, but make sure that your printer is turned on before you do anything else.

2. Connect via USB cable

In the box your printer came in, there should be a USB cable. When you have located this, plug the correct end of the USB cable into your computer, and insert the other end into your printer’s USB port. Typically, this is located around the back of the printer.

3. Go to Printer Settings

To make sure that your computer and printer have recognised each other, go to Printer Settings. If you are using an Apple Mac, this is synonymous with System Preferences. Once here, look for the option to select a printer, and choose this.

4. Do a trial run

To ensure that your computer and your printer are working in total harmony, it is recommended that you engage in a trial run. To do this, simply click Ctrl + P on your Windows computer (or Command + P if you’re an Apple Mac user). This will bring up a list of printing options that you can set up according to your needs. And voila! Hit print.

If these steps don’t work, this could be for a variety of reasons. If your computer’s troubleshooting program does not recognise how to rectify the issue, contact our team today at Rapid IT Support, as we are more than qualified to help you with your printer setup needs.