Microsoft Outlook is still one of the highest used email platforms in the world, utilised across many organisations and businesses. There are a plethora of ways to improve your user experience, but here are 5 simple tips to get you started.
1. Install the Grammarly plug-in
Grammarly is an incredibly useful tool that acts as a more enhanced version of the baked-in spellcheck tool. It will provide you with suggestions to not only correct your spelling, but also any grammatical errors, as well as providing suggestions to improve the quality of your email’s structure. The free version works well but, if you want more enhanced features, you can always upgrade to the paid version.
2. Consider switching to dark mode
As with many phones and apps, Outlook does have a dark mode available that will change the background of the app to a darker black colour, particularly useful to help reduce eyestrain if you are staring at a screen for hours on end. Furthermore, you can switch between dark and light mode as required depending on the situation.
3. Make the most out of flags
Flagging emails has long been a standard feature, allowing you to highlight emails to refer back to. But another useful feature is the ability to flag emails for specific dates. If you have just sent an email to a client and want to ensure it is followed up on a specific date, then you can flag the sent email for your selected date and it will appear in your to-do list. You can even set a reminder so that you get an alert on the day that this email is to be reviewed.
4. Colourise your calendar.
Within Outlook, you have the ability to categorise emails based on colour; for example, you might want a green flag to indicate an email that is awaiting further information before you respond. Did you know, however, that you can also use this system for the calendar? An example would be setting a category for the colour purple to denote a meeting, which can then be used when you are creating or accepting meetings so that within your calendar view you can easily see what meetings you have on any given day without having to read every entry.
5. Setting rules
You can assign rules for various reasons, but one of the most common is assigning a rule for emails received from contacts so that they automatically go into a selected folder. This helps to reduce your inbox being clogged up and allows you to sort out your various emails with little hassle, saving you precious time.
These are just 5 simple tips to get the most out of Outlook but, if you are ever experiencing issues or need a helping hand, you can rely on the trusted and friendly team at Rapid IT Support for all of your IT needs and guidance.