Hackers have found ways to wreak havoc on the remote business world. They now invade company virtual meetings if the remote systems have inadequate or no IT security protection. Keep on reading to learn three ways to secure your virtual meetings from any intrusion.
1. Choose a secure platform for your virtual meetings
With COVID-19, many companies and organisations are conducting virtual meetings for the first time. Some are making the mistake of using consumer-grade software with little IT security for business meetings. However, you can still use a consumer product but before that, do some research. If you find that it has adequate security protection and an excellent security response team to quickly solve any problems that may arise, go for it.
2. Create a password for entering the meeting
Making sure every participant of the meeting uses a password to log in, keeps hackers away. For instance, only Zoom meetings that do not require passwords to join can be auto-hacked by malicious programmes. Even a weak password of “1234” gives more protection than no password.
We suggest that only your internal team should know the password in use. You can take an acronym that is easy to remember and turn it into both an inside-joke and a password for the meeting platform. This strategy is better than using a password that requires copying and pasting because of its complexity. Besides, you shouldn’t be re-sharing such a password, as it lessens security.
3. Watch out for duplicate members and uninvited guests
Be watchful in order to notice when your meeting is being bombed by hackers even if they are disguised. Always check the attendant list for uninvited guests or guests who do not have a camera image. Keep an eye on cases of meeting member duplications, for instance, one or more members having two entries and two cameras during a meeting.
These hackers use clipped images, videos and at times digitally doubled videos which disguises them into glitching legitimate attendants. The best IT solution here is to boot and then ban such extra accounts.
For more information and strategies to keep your small to medium business virtual meetings secure everywhere in Australia, contact our online-only IT helpdesk professionals for enterprise-grade outsourced IT support services.